May 2026

WEBSTER PARISH CONVENTION & VISITORS COMMISSION

REGULAR MEETING AGENDA

Date: May 20, 2026

Time: 9:00 AM

Location: Lake Bistineau State Park – The Lodge

103 State Park Road

Doyline, LA 71023

Next Regular Meeting:

July 15, 2026 – 9:00 AM

Muddy Bottoms ATV & Recreation Park

100 Muddy Bottoms Road

Sarepta, LA 71071

I. WELCOME

II. CALL TO ORDER

• Prayer
• Pledge of Allegiance

III. MINUTES

• Consider approval of March 18, 2026 Regular Meeting Minutes

IV. FINANCIAL

• Consider approval of Financial Report

V. TOURISM REPORT

• Executive Director Report
• Springhill-North Webster Chamber of Commerce Tourism Report

VI. NEW BUSINESS

Advertising Grants

1. Consider approval of a $2,000 advertising grant for the Springhill Rodeo Association for the 2026 Springhill PRCA Rodeo to be held September 18–20, 2026.
2. Consider approval of a $2,000 advertising grant for Springhill Main Street for A Taste of the Market to be held June 6, 2026.
3. Consider approval of a $2,000 advertising grant for Springhill Main Street for the Freedom Market – 250th Celebration to be held July 4, 2026.
4. Consider approval of a $2,000 advertising grant for Miss Louisiana Volunteer for the Miss Louisiana Volunteer Leadership Event to be held June 27–28, 2026.

Cooperative Endeavor Agreements

1. Consider approval to authorize the Executive Director to execute a Cooperative Endeavor Agreement (CEA) with Friends of Minden Main Street for Grilling on Main, previously approved as a FY2026 Major Grant recipient in the amount of $4,000, for the event to be held June 12–13, 2026.

Office Relocation & Lease Authorization

1. Consider approval of office relocation and authorization for the Executive Director to negotiate and execute a commercial lease agreement and associated relocation expenditures for one of the following proposed office locations, subject to attorney review and approval:
2. 805 Broadway Street, Minden, LA 71055 — $1,550/month; utilities not included
3. 727 Broadway Street, Minden, LA 71055 — $1,600/month; utilities included
4. 422 Broadway Street, Minden, LA 71055 — $2,000/month; utilities included
5. Authorization shall include associated moving expenses, utility setup, internet services, signage, furnishings, and other operational costs necessary for relocation.
   

Contracts & Personnel

1. Consider approval of renewal of the contract for Chloe Burns for administrative support services through December 31, 2026.
2. Consider approval of renewal of the contract with Brianna Savoy d/b/a 727 Socials for social media management services through December 31, 2026.
3. Consider approval of renewal of the Executive Director Employment Agreement for Amie Poladian for an additional one-year term extending through July 7, 2027.
   

VII. COMMENTS FROM COMMISSIONERS

VIII. PUBLIC COMMENTS

IX. ADJOURNMENT

WEBSTER PARISH CONVENTION & VISITORS COMMISSION

REGULAR COMMISSION MEETING MINUTES

Date: May 20, 2026

Time: 9:00 AM

Location: Lake Bistineau State Park – The Lodge

103 State Park Road, Doyline, LA

I. CALL TO ORDER

1. Chairman Ty Pendergrass called the meeting to order at 9:05 AM.
2. Prayer
3. Prayer was led by Jerri Lee.
4. Pledge of Allegiance
5. The Pledge of Allegiance was led by Rachel Miller.

II. ROLL CALL / ATTENDANCE

1. Commissioners present: Ty Pendergrass, Jerri Lee, Kyle Roberton, Sara McDaniel, and Rachel Miller.
2. Staff/Guests present: Amie Poladian,  Johnnye Kennon, Chloe Burns,  Amber Cobb, Tanya Capps, and Amber McDown.

III. MINUTES

1. A motion was made by Sara McDaniel to approve the March 18, 2026 meeting minutes. Motion was seconded by Rachel Miller.
2. Motion carried unanimously.

IV. FINANCIAL REPORT

1. A motion was made by Jerri Lee to approve the Financial Report. Motion was seconded by Kyle Roberton.
2. Motion carried unanimously.
3. Commissioners Sara McDaniel and Ty Pendergrass requested that future financial reports include actual year-to-date figures compared against budgeted amounts.

V. TOURISM REPORTS

1. Executive Director Amie Poladian presented the Executive Director/Tourism Report regarding tourism marketing, events, financial management, operational improvements, and ongoing tourism development initiatives throughout Webster Parish.
2. Amber Cobb then presented a report on behalf of the Springhill-North Webster Chamber of Commerce regarding current tourism-related activities and community updates from North Webster Parish, including future site visits with the state office of agri-tourism.
3. A motion was made by Sara McDaniel to accept the Tourism Reports. Motion was seconded by Kyle Roberton.
4. Motion carried unanimously.

VI. NEW BUSINESS

1. a. Springhill Rodeo Advertising Grant
2. A motion was made by Jerri Lee to approve an advertising grant to the Springhill Rodeo Association in the amount of $2,000.00 for the 2026 Springhill PRCA Rodeo to be held on Sept. 18-20, 2026. Motion was seconded by Sara McDaniel.
3. Motion carried unanimously.
4. b. Taste of the Market
5. A motion was made by Kyle Roberton to approve an advertising grant to Springhill Main Street in the amount of $2,000.00 for the 2026 Taste of the Market to be held on June 6, 2026. Motion was seconded by Rachel Miller.
6. Motion carried unanimously.
7. c. Freedom Market
8. A motion was made by Jerri Lee to approve an advertising grant to Springhill Main Street in the amount of $2,000.00 for the Freedom Market to be held on July 4, 2026. Motion was seconded by Sara McDaniel.
9. Motion carried unanimously.
10. d. Miss Louisiana Volunteer
11. A motion was made by Rachel Miller to approve an advertising grant to Miss Louisiana Volunteer for Miss Louisiana Volunteer Leadership to be held on June 27-28, 2026. Motion was seconded by Jerri Lee.
12. Motion carried unanimously.
13. e. Grilling on Main Cooperative Endeavor Agreement (CEA)
14. A motion was made by Kyle Roberton to approve the Cooperative Endeavor Agreement for 2026 Grilling on Main to be held on June 12-13, 2026. Motion was seconded by Rachel Miller.
15. Motion carried unanimously.
16. f. Office Relocation
17. A motion was made by Sara McDaniel to approve relocation of the WPCVC office to 422 Broadway Street, Minden, LA 71055, including associated lease, moving, and operational costs. Motion was seconded by Rachel Miller.
18. Motion carried unanimously.
19. g. Chloe Burns Contract
20. A motion was made by Sara McDaniel to approve the contract for Chloe Burns. Motion was seconded by Rachel Miller.
21. Motion carried unanimously.
22. h. 727 Socials Marketing Services
23. A motion was made by Jerri Lee to approve services with 727 Socials, including but not limited to social media management, graphic design, radio appearances, and other marketing-related needs. Motion was seconded by Sara McDaniel.
24. Motion carried unanimously.
25. i. Executive Director Contract
26. A motion was made by Kyle Roberton to approve the Executive Director contract. Motion was seconded by Sara McDaniel.
27. Motion carried unanimously.

VII. COMMISSIONER COMMENTS

1. Commissioners provided general comments regarding tourism development, marketing efforts, and recent community events.

VIII. PUBLIC COMMENTS

1. No public comments were made.

IX. ADJOURNMENT

1. There being no further business, the meeting adjourned at 10:20 AM.

Respectfully submitted,

Kyle Roberton, Secretary/Treasurer

Ty Pendergrass, Chairperson